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Bids & Proposal Coordinator (Apprenticeship)




Priory Group Head Office, 80 Hammersmith Road, London, W14 8UD

Priory Group Division

Central Services

Vacancy Type

Permanent - Full Time


Apprentice Salary: £14,000 per annum



Job Advert - Division Information

The Bids Team are responsible for retaining existing contracts and winning new business through competitive tendering.

We work with closely with operational colleagues and finance teams to compile winning tender applications. The team works with a mixture of working in the office, at home and occasionally at site - Hybrid.

Job Advert Location Description

Job Overview:

This role is an exciting opportunity for an individual to work and develop within a busy, dynamic team. Working centrally to provide services to internal/external stakeholders across Priory’s divisions (Healthcare and Adult Care), this role has excellent exposure to a range of business support functions, offering excellent career progression opportunities including on the job training and development. This provides a challenging and dynamic role for any individual looking to begin their professional career. Developing an understanding of how the Bid process works and contracts are won in the Health and Social Care sector.

Working as a member of a flexible team, the Bids & Proposal Coordinator may be required to support colleagues in completing bid submissions and in a range of administrative and support tasks. Work volumes fluctuate over time and deadlines are sometimes challenging, so the Bids & Proposal Coordinator must be able to work calmly under pressure and flexible hours from time-to-time.

Job Advert Role Description

Duties include but are not limited to:

  • The Bids & Proposal Coordinator is responsible for supporting the Bid Team to identify, bid and win tenders, working in line with bid processes and submission deadlines.
  • Supporting the team with the administration, development and production of bid responses from new and pre-existing, internal and external resources.
  • Working as a member of a flexible team, the Bid & Proposal Coordinator may be required to support colleagues reviewing and editing their submissions and in a range of administrative and support tasks.
  • Researching information sources on the internet and in journals to develop up to date knowledge of the current market, and the collation and organisation of supporting materials.
  • The Bids & Proposal Coordinator will also provide the team with general administration support and will need to have a 'can do' approach
  • The Bids & Proposal Coordinator will actively support with weekly, monthly and annual reporting and identifying trends.

What we would like from the role holder:

  • Good writing skills and good grammar
  • Collate proposal documents using library/information stores, search engines/corporate directories
  • Ability to use a range of tools, methods and search engines, to analyse and assimilate data, such as competitor analysis or customer research
  • Good verbal and written communication skills, and ability to communicate professionally with colleagues at all levels of the business
  • Liaise with sales/legal/finance teams and other virtual team members as necessary
  • Putting the customer first and tailoring bid documents to their needs, wants and requirements
  • Build relationships with colleagues and subject matter experts across the business, learning the ‘go to’ people and how to manage their input
  • Build rapport and trust
  • A self-starter, with a desire to succeed
  • Experience of Microsoft Office; Word, Excel and PowerPoint are essential.
  • Knowledge of or experience working in health or social care, or a similar sector (preferred).
  • Writing and time management experience are essential.
  • Demonstrable ability to manage multiple projects and working to deadlines.

Division DBS info

What we would like to give you:

  • Apprenticeship Programme
  • 25 days annual leave + bank holidays
  • Online discounts and cashback rewards
  • SMART pension
  • Technology scheme (qualifying period)
  • Cycle to work scheme (qualifying period)
  • Employee referral scheme
  • Career pathways programme

Please take the time to familiarise yourself with the full job description attached prior to making an application.

We reserve the right to close the vacancy ahead of the closing date if a successful applicant is appointed.

Job Description


Closing Date