Recruitment Enquiries: 0116 240 8692

Workforce Coordinator




Mildmay Oaks, Odiham Road, Winchfield,Hook, Hampshire RG27 8BS

Priory Group Division


Vacancy Type

Permanent - Full Time


£24,000.00 - £25,634.80 dependant on experience



Job Advert - Division Information


Knowing that you’re making a difference to people’s lives is rewarding in itself. But our many roles offer much more than that. As well as helping you grow and develop your talent, we want you to feel proud of where you work and what you do.

Job Advert Location Description

Mildmay Oaks is a low secure and locked rehabilitation service for men with learning disability and autism spectrum disorder, and for women with learning disability.

Job Advert Role Description

• The role will be fully accountable for ensuring that the Priory internal rostering system (eRoster) is updated for all the wards in the hospital, this will include 
• Liaising with Ward Managers to ensure permanent employees are rostered a minimum of 4-6 weeks in advance including appropriate planning for holiday and training in line with the ward staffing ladders 
• Will get bank worker availability at least one month ahead to be able to fill as many shifts as possible with bank and permanent employees. 
• Will seek to fill vacancies in the shifts with overtime and bank in the first instance 
• Will be the liaison for site for temporary agencies to fill vacant shifts when all other avenues have been exhausted 
• Supporting Ward Managers to achieve their responsibilities and accountabilities in the provision of safe and effective staffing 
• Responsible for filling short term vacancies (i.e. to cover sickness) as a priority 
• The post holder will work with Ward Managers to ensure that the roster is communicated in the most efficient way for the ward teams, including changes. 
• Maintenance and promotion of app based software to publicise shifts that are vacant to both bank workers and permanent employees and encourage usage of this. 
• Attend the morning ‘flash’ or site meetings to update on staffing levels, skill mix and to understand any short term issues that need to be resolved. 
• Ensure that eRoster is updated daily with any changes so Ward Managers can review staffing levels 
• Engage with all bank workers to ensure: 
• New bank workers complete their induction in a timely manner and can start working at the required level of competence 
• All bank workers maintain their mandatory training compliance 
• High levels of engagement with the site including keeping in contact with all Bank Workers by getting their availability for work ideally 4 weeks in advance but at a minimum every fortnight. 
• Maintain a list of bank workers who have either not picked up any shifts for 6 months or who have repeatedly cancelled without a good reason and carry out appropriate measures in agreement with the DoCs. 
• Ensure that all agencies used to fill temporary shifts are part of the Priory PSL and in accordance with contractual requirements. 
• Ensure all Purchase Orders (PO’s) are added to Aspire, in line with company timelines and processes, to ensure billing and reporting is accurate. 
• Negotiate long term locum agency bookings, where appropriate and agreed with the Hospital Director and Director of Clinical Services with the Priory PSL agencies 

Division DBS info

About us

As one of the UK’s leading providers of behavioural care and specialist support services to adults and young people, Priory Group promise a challenging and fulfilling career with the support of a world class organisation willing to invest in your development. 

Across our network of hospitals, residential care homes, education facilities and supported living services, we are making a real and lasting difference to the lives of the people we support.


All roles will be subject to a successful disclosure at an appropriate level from the Disclosure and Barring Service (DBS), Access NI or Disclosure Scotland. We are an equal opportunities employer. Priory Group will cover the cost of a DBS check.

Closing Date