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Finance and Exams Co-ordinator




Roehampton Gate School, Priory Lane, Roehampton, SW15 5JJ

Priory Group Division

Education & Children's Services

Vacancy Type

Permanent - Full Time


£22,600 per annum


37.5 hours per week

Job Advert Role Description

Aspris Children’s Services (an independent company which was formally Priory Education and Children’s Services) is one of the UK’s leading independent providers of specialist care and education for a reason. We recruit some of the most committed people in the sector.

Roehampton Gate School (RGS) is a school for young people aged 9 -19 with mild to moderate autistic spectrum disorders, Asperger’s Syndrome and associated learning difficulties. Located in Roehampton, South West London, we aim to deliver the highest level of education and care according to individual needs in a safe, positive and structured environment.

Financial Responsibilities:

  • Raising Purchase Orders on the Aspire purchasing system, ensuring the correct budget codes are used and prioritising orders in terms of school needs.
  • Responsible for the management of the Petty Cash according to the Petty Cash policy and reconciling this to send to Treasury.
  • Be able to generate reports on purchasing costed from varying budget codes and analyse for information.
  • Ensuring that any invoices received are correct and include the relevant purchase order numbers before sending to Accounts Payable.
  • Receipting goods on arrival and ensuring quantities match the delivery and delivery notes, dealing with any discrepancies and returns.
  • Filing financial documents (Invoices, Petty Cash Control sheets etc.) by financial year electronically, including hard copies where applicable.
  • Administering colleague expense claims and forwarding these to Treasury to process
  • Administering Ex-Gratia claims for colleagues.

Examination Responsibilities:

  • Ensuring smooth running of the examinations throughout the year by working closely with the Exams Officer and Head of Centre and to adhere to the examination regulations.
  • To be aware of the JCQ General Regulations and Instructions for Conducting Examinations for the year and to keep up to date with any new changes.
  • Keeping good communications with the Awarding Bodies and JCQ.
  • Administering Awarding Body approval forms, helping with examination entries and student exam timetables.
  • Liaising between the Exams Officer and parents/candidates to ensure entries are correct.
  • To keep the awarding body staff user accounts up to date.
  • Ensuring examination paperwork is readied and kept up to date including the secure storage delivery logs, exam room posters and keeping up to date exam policies on file, ready for inspections.
  • Keep track of certificates and ensure they are kept in secure storage until ready for posting to candidates.
  • To ready results slips for candidates on results day.
  • To aid with post results services 


What do you get in return?

  • A generous salary
  • Being part of a company that invests in you and your team for personal and professional development
  • Reward and discount schemes
  • Pension
  • Enhanced DBS fee paid
  • Access to a holiday package
  • Cycle to work scheme
  • Wellbeing support

Aspris is committed to safeguarding and promoting the welfare of children.  All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with past employers and the Disclosure & Barring Service.

Division DBS info


For all roles we require a minimum of two references.  References provided must cover the last 3 years, for all of our services we will need to request all references from where you have worked with either Children or Vulnerable Adults. Please be advised that references may be requested prior to interview for roles within our schools.

About us

Our UK specialist schools, colleges, children’s homes and fostering agency provide the highest standards of support to children with a range of needs. This includes autism, learning difficulties, social, emotional and mental health (SEMH) difficulties and supporting some of society’s most vulnerable children. With a large national footprint, as well as education services in the Middle East, this also offers significant and exciting development and progression opportunities for our staff.


Aspris Education & Children's Services is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with past employers and disclosures with the relevant body at an enhanced level. We are an equal opportunities employer. Aspris Education and Children's services will cover the cost of a DBS.


Job Description


Closing Date