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Finance Administrator

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Reference

PRI21281

Location

North London Clinic, 15 Church Street, Edmonton, London, N9 9DY

Priory Group Division

Healthcare

Vacancy Type

Permanent - Full Time

Salary

£20,756.25

Hours

37.5

Job Advert - Division Information

Ready for the recognition and rewards you deserve?

We don’t just talk about putting employees first. We know that Priory wouldn’t exist without their combined energy, expertise and effort.  So we invest heavily in training, provide first-class support, promote collaborative teamwork and give everyone on our team the opportunities and resources to achieve their full potential.

 

Job Advert Location Description

The North London Clinic provides a full care pathway from medium secure, low secure to a locked rehabilitation wing. The full multidisciplinary team works with men who have a diagnosis of mental disorder and associated challenging behavior.

Job Advert Role Description

Finance Administrator

Overall Objectives

To establish and monitor systems to assist in the smooth running of the Finance Department. To administer the patient's benefits claims procedure and bank account.

Duties and Responsibilities:

  • Patient Finance
  • To initiate and monitor the claiming of D.W.P. benefits on behalf of patients, follow up claims and respond to queries as appropriate
  • To run the patients bank account and petty cash float, providing cash, cheques and information as requested, maintaining appropriate records, reconciling the account on a weekly basis.
  • To print Purchase Orders from Sage.
  • To assist in other tasks in the Business Office as requested.
  • To co-operate in implementing the requirements of all Health, Safety and Environmental Legislation related to Codes of Practice and Safety Instructions.

Hospital Finance

  • Ordering of Goods and Services
  • To ensure that the ordering of goods/services at the hospital is conducted in line with company policies and procedures.
  • To ensure all invoices and Purchase Orders are matched correctly and in accordance with the expenditure approval policy before they are dispatched to Head Office.
  • To deliver Purchase Orders onto the Purchase Ordering system prior to dispatch to Head Office.
  • Monitor and update purchasing spread sheet provided by Head Office, to ensure timely payment of all Hospital invoices.
  • Chase up any paperwork and/or signatures required for above from relevant Heads of Department.
  • Ensure Purchase Orders are printed and distributed to originators on a regular basis to ensure all ordering is timely.
  • Prepare and maintain call of contracts for regularly used suppliers and keep same updated as budgets are used.

Additional Duties

  • Assist with distribution of Hospital petty cash ensuring vouchers and receipts are correctly signed off and that company policies and procedures are followed.
  • Monitor own personal and professional development and seek regular appraisal and review of performance and progress.
  • Undertake any other tasks requested that are commensurate with the post. Training and Development
  • To attend mandatory and statutory training on an annual basis as required by PiC Policy and Procedure
  • To demonstrate an awareness of all hospital policies regarding safety and procedural, physical and relational security and to follow these policies at all times.

Confidentiality

  • The post-holder must abide by the Data Protection Act (1984); in particular ensuring that personal information is not negligently nor unlawfully handled, nor disclosed to unauthorised persons.

Health & Safety

  • To co-operate in implementing the requirements of all Health and Safety and Environmental Legislation related to Codes of Practice and Safety Instructions.
  • The duties described in this job description are not exhaustive and are subject to regular review by the post-holder and Hospital Director.

The successful applicant will need to be:

  • Proficient in use of Microsoft Word, Excel, Outlook, Power Point and Excel. Good organisational abilities, with good time management skills.
  • Excellent telephone manner.
  • Articulate and numerate, with strong sense of self-motivation.
  • Able to work independently.
  • A flexible, collaborative attitude towards duties and responsibilities
  • The successful applicant will need to hold a GCSE in English or equivalence. They will also need experience of working in an office in an administrative role.

Personal attributes/skills needed for role:

  • Ability to communicate effectively with all health care providers, patients and families.
  • Demonstrated ability to display professional conduct at all times when dealing with fellow staff members, patients, families and the general public.
  • Ability to establish and maintain positive working relationships. Ability to handle stressful situations.
  • Demonstrated ability to maintain confidentiality at all times.
  • Accuracy, efficiency, timeliness, and diligence are displayed in the accomplishment of all assigned duties with a minimum of direct supervision.
  • Ability to prioritise duties and responsibilities.

Division DBS info

About us

From education to hospitals, care homes and secure facilities, the Priory Group of Companies offers individually tailored, multidisciplinary treatment programmes for those with complex educational needs or requiring acute, long-term and respite mental healthcare.

The integrated strength of each service provides a seamless transition for the individual as they progress between higher and lower dependency care and across services. This unique approach ensures that every individual has the opportunity to achieve the best possible outcomes and quality of life with the Priory Group.

As 85% of our services are publicly funded and delivered in partnership with commissioners, our teams work with commissioning bodies across the country to provide transparent pricing models and evidence-based care programmes.

Disclosure

All roles will be subject to a successful disclosure at an appropriate level from the Disclosure and Barring Service (DBS), Access NI or Disclosure Scotland. We are an equal opportunities employer.

Closing Date

24/09/2018