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Head of Administration/ PA to Hospital Director

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Priory Hospital Roehampton, Priory Lane, Roehampton, SW15 5JJ

Priory Group Division


Vacancy Type

Fixed Term - Full Time


£30,000 per annum


37.5 hrs p/wk ( Fixed Term - 7 months)

Job Advert Location Description

Set back within landscaped gardens, the tranquil environment of the Priory Hospital Roehampton offers calming and recovery focused residential treatment for up to 100 service users, as well as day care and outpatient services.

Specialising in the management and treatment of mental health problems including addictions and eating disorders, our multidisciplinary team deliver personalised treatment programmes and have established an excellent reputation for providing the highest standards of care.

Job Advert Role Description

Line Manager to secretaries (9 Perm and 4 Bank), Archivist (1), Admin Assistant(1), Finance Assistant (1).

  • Monitor annual leave requests
  • Arrange cover for training, annual leave and sickness
  • Complete return to work paperwork following sickness
  • Act as first point of contact for support

PA to Hospital Director

  • Manage Diary, booking in any meetings required and coordinating with reception/catering for room bookings and refreshments.
  • Any typing/emails required
  • Taking/fielding any telephone calls on their behalf
  • Assist with email traffic, flagging anything urgent, dealing with minor enquiries.
  • Assisting with any collation of statements etc. for internal investigations.
  • Reconcile the petty cash control sheet and put through on Aspire.
  • Report the consultant fees monthly
  • Collate all consultant room rental fees
  • Respond to any complaints in the absence of Complaints Manager/Admin Assistant

Other roles:

  • Medical Records - be the point of contact for all medical records requests
  • Raise Purchase order numbers on an adhoc basis  when Finance assistant is on leave


Secretarial contact for Dr Paul Brain, DR Michael Rowlands, Dr Ilenia Pampaloni.

  • Format letters to GPS (Dr Brain only)
  • Arrange appointments ( Dr Brain & Dr Pampaloni)
  • Forward potential referrals for their consideration ( Dr Brain & Dr Pampaloni)
  • Update Carenotes (All)  


Division DBS info

About us

From education to hospitals, care homes and secure facilities, the Priory Group of Companies offers individually tailored, multidisciplinary treatment programmes for those with complex educational needs or requiring acute, long-term and respite mental healthcare.

The integrated strength of each service provides a seamless transition for the individual as they progress between higher and lower dependency care and across services. This unique approach ensures that every individual has the opportunity to achieve the best possible outcomes and quality of life with the Priory Group.

As 85% of our services are publicly funded and delivered in partnership with commissioners, our teams work with commissioning bodies across the country to provide transparent pricing models and evidence-based care programmes.


All roles will be subject to a successful disclosure at an appropriate level from the Disclosure and Barring Service (DBS), Access NI or Disclosure Scotland. We are an equal opportunities employer.

Closing Date