Location
Strathmore College, Bellringer Road, Trentham Lakes South, Stoke on Trent, ST4 8LJ
Priory Group Division
Education & Children's Services
Vacancy Type
Permanent - Part Time
Salary
£11,934 (£7.65 per hour)
Hours
30 per week (Monday-Friday 10am-4pm)
Job Advert - Division Information

Priory Education and Children’s Services is a leading company in the UK offering independent behavioural care for commissioners across the UK. With over 100 high quality schools, colleges and homes we focus on making a real and lasting difference for everyone we support.

Job Advert Location Description

Strathmore College is a residential and day college in Stoke on Trent.  The college provides for learners aged 16-25 years who have learning difficulties, emotional, social and behavioural difficulties/disability.  The cohort of learners’ needs include mild to severe learning difficulty/disability, Downs Syndrome, Autistic Spectrum Conditions, speech and language difficulties coupled with other health related, mental or physical difficulties.  The learner’s needs are increasingly more complex, with a number of learners who were NEET and those who were finding engaging in education and learning challenging. The College uses meaningful, practical learning activities to engage and motivate learners. 

Job Advert Role Description

Required to provide efficient, professional and effective administrative and secretarial support within the college by supporting managers and their colleagues in providing the best possible environment in which the Educational and Care needs of individual learners can be met.

Assist team-leader in providing efficient and effective administrative and secretarial support to the college; including document and report production, telephone enquiries, diary management, meeting and greeting visitors and other administrative tasks as appropriate.

Handles external and internal enquiries, recognising the level of importance of particular enquiries or issues and applying the appropriate prioritisation. Passes issues and enquiries on for appropriate action to ensure the highest level of service.

Ensures that all information and documentation is correctly processed in line with policies and procedures in order that regulatory, statutory, compliance and financial requirements are met. Maintains the audit trail ensuring up to date and accurate information can be provided or accessed as required.

Assists in updating staff and learner records on central and local database systems, ensuring accuracy of all data input.

Handles enquiries associated to purchase invoices and ensures accurate creation of college purchase orders within the Pro-Actis system and associated spreadsheets. 

Responsible for balancing weekly college spends through petty cash and inputting all data into relevant systems.

Trained as a Site Learning Administrator for Foundations for Growth system, ensures all mandatory training/CPD requests are assigned and managed throughout the year in line with college needs.

Prepare for performance appraisals with the line manager; this should include assessing one’s own performance in relation to key accountabilities.

Report and record all exceptions – acts, incidents and results that do not comply fully with Plans, Policies, Procedures and Quality Standards.

Report any infringements of learner’s rights or any grievances expressed or alluded to by learners, their families or representatives, staff, neighbours or external agencies.

Ensure all safeguarding issues are reported to the Designated Safeguarding Lead or Line Manager.

Undertake “special duties” and/or responsibilities agreed with management and carry them out in accordance with relevant regulations.

Division DBS info

References

For all roles we require a minimum of two references.  References provided must cover the last 5 years.

Please be advised that references will be requested prior to interview for all roles within our schools.

If you are applying to work within our Children’s Homes we will need to request all references from where you have worked with either Children or Vulnerable Adults.

About us

From education to hospitals, care homes and secure facilities, the Priory Group of Companies offers individually tailored, multidisciplinary treatment programmes for those with complex educational needs or requiring acute, long-term and respite mental healthcare.

The integrated strength of each service provides a seamless transition for the individual as they progress between higher and lower dependency care and across services. This unique approach ensures that every individual has the opportunity to achieve the best possible outcomes and quality of life with the Priory Group.

As 85% of our services are publicly funded and delivered in partnership with commissioners, our teams work with commissioning bodies across the country to provide transparent pricing models and evidence-based care programmes.

Disclosure

Priory Education Services is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with past employers and disclosures with the relevant body at an enhanced level. We are an equal opportunities employer.

Job Description
Administrative_Assistant_April_2017_Job_Description.docx
Closing Date
23/02/2018